Alpha Beta Chi Chapter of Phi Theta Kappa

Executive Board Meeting

 

Agenda

Sunday October 15, 2006

1:00p.m. Downtown Campus Student Government Room CC-216

 

I.                    Call to order and welcome

II.                 Announcements

 

III.               Minutes attached

IV.              Vice President of Finance Report

A.     Bank Account Balance

 

V.                 Action Agenda

Advisors Report:

A.     Matt Mars report attached

Officer Reports:

A.     President Dorothy Nishwitz report attached

B.     Vice President of Membership Cyrus Soroosh report attached

C.     Vice President of Public Relations Avery Davis report attached

D.     Vice President of Service Sarah Koltanowski report attached

E.      Vice President of Scholarship c/o of Chair of Scholarship Activities John Hunter report attached

F.      Desert Vista Campus Liaison Mark Neely and Tambrea Ryman  report attached

G.     West Campus Liaison Aindrea McCammon No report notice given

H.     Vice President of Leadership Victor Castaneda no report  - Report submitted late

I.        Vice President of Fellowship Karla Scott no report

J.       Vice President of Administration position vacant

 

     Regional Officer Reports:

A.     Regional Southern District Vice President Kennadi Stogsdill no report

 

 

VI.              Unfinished Business

A.      Scheduling for chapter events

B.     Membership drive and publicity

 

VII.            New Business

A.     Request for funds 

 

VIII.                Adjourn

 

*The President reserves the right to amend the agenda if necessary.

 

 

 

MINUTES

 

 

Phi Theta Kappa International Honor Society

Alpha Beta Chi Chapter

Pima Community College – AZ

September 23, 2006

Meeting Minutes

 

 

 

The executive board meeting of Alpha Beta Chi was held on Saturday, September 23, 2006 at 10:00am in the Downtown Campus Student Government Room.  The Vice President of Fellowship took the written notes at this meeting, and the President took responsibility for placing them into a filed format.

 

1. Call to order at 10:15am

 

2. In Attendance

   1. Executive officers:  Dorothy Nishwitz, Cyrus Soroosh, Sarah Koltanowski, Karla Scott, Keith Holland, Avery Davis, Tambrea Ryman, Mark Neely, and Aindrea McCammon.

                                                              i.      Executive officers absent:  Victor M. Castaneda Jr.

2. Members: Chair of Scholarship Activities, John Hunter

3. Guests:  Darin Fryklund, Vice President Downtown Campus Student Government

4. Advisors:  Beth Hunter, Community Campus

2. Meeting Minutes and Financial Report Approval

   1. Aindrea moved to approve the September 23^rd Financial Report.  Sarah 2^nd. Discussion followed All in favor.  Motion passed unanimously.

   2. Karla moved to approve the August 27^th meeting minutes of the Alpha Beta Chi Executive Board.  Avery 2^nd.  Discussion followed. All in favor. Motion passed unanimously.

3. Reports

   1. Beth Hunter gave the Advisor report. 

                                                              i.      Beth gave those in attendance information about the All USA Scholarship. The requirements have changed for this scholarship.  Students need to now have 53 transferable credits by August 31, 2007.  Beth added that she had not received the applications for the current year.  She expects to receive the applications around October 1, 2006.

2. Dorothy Nishwitz gave the President’s report. 

                                                              i.        Dorothy reminded the group about the Arizona Leadership and Honors Institute.  The cost of registration is $80.  Please contact Dorothy if you are interested in attending.

                                                            ii.      For the last several years Safe Halloween, has been a district-wide effort that would take place at El Con Mall on the last Saturday of October.  This year Safe Halloween is being transformed into Safe Howl-o-ween will take place at Reid Park on October 27-29, 2006.  Volunteers are needed from 5-8 on Friday and 5-7 on Saturday and Sunday.

                                                          iii.      Dorothy told the group that hallmark nominations were growing ever closer.  Dorothy asked the group to send her ideas of administrators to be nominated for the Shirley B. Gordon (campus presidents and the chancellor)  and the Administrator Award of Distinction (administrators except for the chancellor and campus presidents)

                                                          iv.      The following positions are still open:  VP of Scholarship, VP of Administration, and campus liaisons for all campuses except for Desert Vista

                                                            v.      The Chapter raised $175.00 with the Better World Books Project.

3. Dorothy Nishwitz gave the membership report in the absence of the VP of Membership

                                                              i.      Dorothy passed around sample roses for the induction ceremony.

                                                            ii.      The chapter will need to check on chapter pins for the Fall Induction ceremony.

                                                          iii.      Anyone who has an idea for speakers, theme, or ideas of possible honorary members should contact Cyrus Sorossh with their ideas.

                                                          iv.      All of the orientation dates were successfully rescheduled.

Day	Date	Location
Saturday	October 7	East Campus, 1:00 p.m. – 2:15 p.m., Community Room
Monday	October 9	West Campus, Noon – 1:15 p.m., La Cholla Room
Tuesday	October 10	Desert Vista Campus, 1:30 p.m. – 3:00 p.m., F119
Wednesday	October 11	Downtown Campus, 2:30 p.m. – 4:00 p.m., CC 251
Wednesday	October 11	Community Campus, 5:30 p.m. – 7:00 p.m., A 109
Thursday	October 12	Northwest Campus, 4:00 p.m. – 5:30 p.m., A 220

4. Karla Scott gave the Fellowship report

                                                              i.      Karla thanked everyone who was able to attend the membership fellowship activity. 

                                                            ii.      Karla asked for everyone who had ideas for fellowship ideas that the chapter could participate in.

5. Sarah Koltanowski gave the Service report

                                                              i.      October 14, 2006 will be the Border Clean up.  We will meet at First Christian Church at Speedway and Euclid 740 East Speedway Blvd.  Bring a hat, water, and snacks.  Please do not wear shorts.

                                                            ii.      A suggestion was made to reschedule the date of the Las Madres Project.

1.      Karla moved that the Alpha Beta Chi Chapter move the date of the Las Madres Project from October 21 to Sunday November 5, 2006. Sarah 2^nd. Discussion followed. All in favor.  Motion passed unanimously.

                                                          iii.      October 7, 2006 is a probable date for the chapter to take part in a park or graffiti clean up project.  More details will follow about this event.

                                                          iv.      October 28, 2006 is the landfill and recycling trip.  The meeting place for this event will be 7575 East Speedway Blvd between Kolb and Pantano.  We will be meeting at 7:45am because the bus will be leaving at 8:00am.  There is a limit of 35 people for this trip, and Sarah needs a head count no later than October 3, 2006.

                                                            v.      Sarah told us that she will be representing Pima Community College in an internet conference call between three colleges.  If anyone has any suggestions for her about sustainability; they should contact her soon so that she can incorporate it into her discussion.

                                                          vi.      Sarah moved that the Alpha Beta Chi Chapter invite other chapters to participate in its service events.  Karla 2^nd.  Discussion followed.  All in favor.  Motion passed unanimously.

6. John Hunter gave the Scholarship Activities report

                                                              i.      All of the speakers, times, and rooms have been successfully organized.

1.      John moved that the Alpha Beta Chi Chapter allocate $100 to the Honors Satellite Seminar Series for speaker gifts and refreshments. Avery 2^nd.  Discussion followed.  All in favor. Motion carried unanimously.

2.      John moved that the Alpha Beta Chi Chapter donate the money that it gains from selling refreshments to the Making Strides Against Breast Cancer Walk hosted by the American Cancer Society.  Aindrea 2^nd.  Discussion followed.  All in favor. Motion passed unanimously.

                                                            ii.      Las Madres Discussion

1.      John agreed to take responsibility for the speakers for the Las Madres Forum.

2.      Cyrus agreed to talk with an Art History Instructor at Desert Vista Campus about speaking about the Las Madres art work.

3.      Sarah agreed to get room reservations made for the project.

7. Avery Davis gave the Public Relation report.

                                                              i.      Personal statements for the chapter web site need to be e-mailed to Avery by Friday morning so that the contact list page will be more complete. 

                                                            ii.      Avery has created a “You Earned It!” poster for each of our six campuses. These color posters highlight some of the benefits of joining Phi Theta Kappa and outline eligibility requirements. Each poster provides contact information for that campus advisor as well as information concerning the orientation scheduled for that campus.

                                                          iii.      Avery has designed and/or revised several documents for inclusion in the packets for the chapter orientations, including: 2006-2007 Chapter Events Calendar, 2006 Satellite Seminar Schedule, Frequently Asked Questions, 2006 Five Star Enhanced Membership Checklist, Chapter Officer Contact List and Chapter Advisor Contact List.

8. Aindrea McCammon gave the West Campus Liaison report

                                                              i.      The General Membership Meeting held at West Campus on September 11, 2006 had a less than lukewarm attendance. There were five (5) attendees, although only two (2) were members at large. There were difficulties in advertising due to West Campus Student Life not posting the flyers in a more timely manner. The meeting will be repeated at a later time, after the membership letters are shipped out and following orientations.

9. Mark Neely and Tambrea Ryman gave the Desert Vista Liaison report

                                                              i.      The Desert Vista Campus liaisons revamped the Phi Theta Kappa board at their campus.

                                                            ii.      The liaisons also sent out an e-mail to prospective members in response to the information given to them from Clubs week at Desert Vista Campus

5. The meeting was adjourned by Dorothy Nishwitz at 12:15pm.

 

 

 

REPORTS:

Matt Mars

Advisor Report

ABX Board Meeting

October 15, 2006

Alpha Beta Chi Chapter of

Phi Theta Kappa

 

 

Advisor Report 10/15/06

 

All-USA Community College Academic Team Scholarship

To be eligible, you must:

·         have a minimum cumulative GPA of 3.25 on a 4.0 scale

·         have completed a minimum of 45 semester college-level credits by December 31, 2006 OR  53 college-level credits by August 31, 2007

·         be seeking an Associate or Bachelor’s degree

 

In the scholarship application you will be asked to demonstrate:

·         academic excellence through your transcript

·         how well your courses match your career goals

·         leadership and public service

·         how you have applied your education outside the classroom to benefit society

 

Two students will be nominated from each campus, and will automatically receive a two-year full-tuition waiver to any of the three Arizona state universities. The applications will also be judged at the national level for a possible $2,500 scholarship and additional recognition in USA Today.

Application Deadlines (non-negotiable) by Campus:

• West Campus, Northwest Campus, Community Campus, and Downtown Campus Application Deadline: 4:45pm on Monday, November 13, 2006

• East Campus Deadline: 5:00pm on Wednesday, November 15, 2006

• Desert Vista : TBA contact Dr. Jodylee Duek

 

 

 

 

 

President’s Report

October 15, 2006

Executive Board Meeting

1. Please refer to the “Reports to the Executive Board” Handout for further clarification on how reports should be submitted for the agenda.

2. I would like to recommend that we create a policy for the time frame that we create events and publicize them to members of our chapter and community.

3. I would like to recommend that we set up meetings to discuss hallmark meetings for November and December.

4. I would like to recommend Dr. Sylvia Lee, Northwest Campus President and Shelley Fortin, Dean of Student Development East Campus.

5. I would like to discuss the membership numbers at this meeting and the actions that I have taken.

6. I would like to request $40 for certificate frames for a project that I have been asked to complete.

7. The Chapter is still in need of a Vice President of Scholarship, Vice President of Administration, and Campus Liaisons for all Campuses except for Desert Vista.

8. I attended all six orientations this past week.  Sign in sheets were passed around at all six campuses.  An excel document has been created with the attendees.  I have also placed people who have mailed in their applications into this database.  If I do not have them as present at an orientation, I have been calling them to verify their membership and to invite them to attend our chapter’s events.  I am working on an e-mail to send out to everyone on the list with general information about our website, scholarships, and upcoming events.  I will run it by the Public Relations Committee before it is sent out.

 

  

 

 

 

 

Officer Report for Membership

Cyrus Soroosh

October 15, 2006

 

1. I called Chancellor Flores’ Office. I was told by JoAnn that he is in town on November 18, 2006. She will give me a call back by Monday, October 9 to confirm his availability to be a guest speaker at the Induction Ceremony. Upon confirmation, all advisors and members will be contacted by e-mail.

2. Thought out the week of October 9 – 13, there were 6 orientations held on Pima Community College Campus throughout Tucson. Thanks to all the executive members for their help and support in welcoming new members.

3. Chancellor Flores confirmed on Monday, October 9 that he will be a keynote speaker at the Induction Ceremony.

4. Dr Duran, President of the Desert Vista Campus, was contacted by e-mail on Tuesday, October 9, and asked if he would be willing to do a short welcoming speech. As of Thursday, October 12, I have not heard back.

5. Several executive members assisted in finalizing the theme for the Induction Ceremony. “The Choice is Yours.”

6. Dr. Duek gave me tips on preparing for the Induction Ceremony. An e-mail will be going out this week asking for help, opinions, and suggestions.

7. I sent out e-mails to all members on October 5 asking for their opinion of three themes; “Take the Challenge,” “Crossroads of Knowledge,” and “Today’s Students, Tomorrow’s Leaders. As of Friday, October 6, I received only one response. A second request will go out today (October 6).

8. Orientations are scheduled and assumed to go well as follow:

Day	Date	Location
Saturday Dorothy and Cyrus	October 7	East Campus, 1:00 – 2:15 p.m., Community Room
Monday Karla, Avery, & Tamy	October 9	West Campus, Noon – 1:15 p.m., LaCholla Room
Tuesday Cyrus, Mark, & Tamy	October 10	Desert Vista Campus, 1:30 – 3:00 p.m., Ocotillo Room
Wednesday Cyrus, John, & Dorothy	October 11	Downtown Campus, 2:30 p.m. – 4:00 p.m., CC-251
Wednesday Aindrea & Dorothy	October 11	Community Campus, 5:30 – 7:00 p.m., A-109
Thursday Sarah, Aindrea, Keith, & Dorothy	October 12	Northwest Campus, 4:00 p.m.- 5:30 p.m., A-220

 

 

 

 

Vice President of Public Relations

Avery Davis

 

Officer Report for 10/15/2006

1. Our Chapter Website:

A.    Since our last meeting, I have made several updates to the calendar on our chapter website. I have also announced October and November events on the forum and on the announcements blog.

B.     Thank you for submitting your personal statements. I have added all of them to the Contacts page.

C.     I have added a page explaining how to join Phi Theta Kappa (from the back side of the invitation letter), as well as a fee waiver PDF document including information and a request form.

D.    I have updated the Leadership Opportunities page on the Chapter Website to reflect the current needs of the chapter.

 

2.   Publicity for Projects:

A.  I sent out an announcement of the graffiti clean-up, via the PTK distribution list.

B. I sent out an announcement regarding other October and November service projects and the Honors Satellite Seminar Series, via the PTK distribution list.

C.  I sent out a cancellation notice, for the Las Madres Border Clean-up, via the PTK distribution list.

D.  I wrote a press release for seminar #2, “The Iraq War and Its Consequences in the Middle East” and submitted it to The Arizona Daily Star, The Tucson Citizen, and The Tucson Weekly.

E.   I compiled a list of Pima’s 25 political science instructors and sent an email to each one. The emails invited each of them to attend seminar #2 and asked them to encourage their students to attend, as well. I pasted a copy of the press release at the bottom of each email.

 

3.   Calendar for Orientation Packets:

A. I have revised information for the orientations and the Las Madres Project on the 2006-2007 Chapter Events Calendar.

 

4.   Providing Information to the VP of Public Relations:

A. Method – The best way to provide me with information is via Email. This eliminates the possibility that I might miss or mishear something. However, in the case of an immediate need, a phone call or voicemail might be necessary.

B.  Completeness – Please provide the most complete information that you can. This will reduce the amount of questions we must answer and will supply me with the raw materials needed to generate public interest.

C.  Timeliness – It is essential that I am notified of any changes or cancellations regarding event meeting times and places, as soon as possible. If people show up to a publicized event and we are not there, it will not help our image or reputation.

 

Vice President of Service

Sarah Koltanowski

1)      Graffiti clean up was a success.

2)      I wanted to address an e-mail we received

3)      Las Madres Project on the 14^th CXLED

Verify list of people interested in going to landfill

 

John Hunter

Chair of Scholarship Activities report.

 

Give the report on the first satellite seminar.

Talk about the groups and speakers for the discussion panel.

Talk about movie night event.

Talk about informing high school students of P.T.K and the benefits there.

 

Mark Neely and Tambrea Ryman

10-- 15 –06

 

Our General Membership Meeting was a success.

 

Our Bulletin Board is finished and is more informative now

 

Our New Member Orientation was a success.

 

Mark contacted the Art Professor and is getting her to help get the Artist for the Border Panel Discussion she is also willing to participate in the art discussion.